OpenSSL Representation at OSS Summit Japan & OpenSearchCon (Dec 8–11) + Prep for Possible OpenSSL Small Business Meetup Japan
Aditya Koranga
Thu 27 Nov 2025 12:14PM
Public
Seen by 11
Dear TAC representatives,
I’ve prepared a proposal to represent OpenSSL at the Linux Foundation Open Source Summit Japan (8–10 Dec 2025) and OpenSearchCon Japan (11 Dec 2025) in Tokyo. The full proposal is attached below for review.
Over the past months, I have represented OpenSSL at several major events across Asia—PKIC PQC Conference (KL), ACM CSS (Taiwan), Singapore FinTech Festival, GovWare (Singapore), International Quantum Safe Workshop, and OCBC’s Future-Proofing Financial Services event—all of which I have attended entirely on my own initiative and self-funded.
These engagements received consistently good response and visibility for OpenSSL, especially around PQC readiness, cybersecurity modernization, and enterprise cryptography adoption, demonstrating the value of maintaining active regional presence.
For this upcoming trip, the estimated travel cost is USD 2,500, covering airfare(~1000 USD), hotel (~150–200 USD/night), and basic local expenses. As noted in the proposal, December is a peak season in Japan, which increases flight and accommodation costs. The conference registration fee (USD 655) has already been paid personally and is not part of the funding request.
Importantly, this trip will also support preparation for the potential OpenSSL Small Business Meetup in early 2026(which the Small Business TAC and BAC representatives have been discussing), helping us identify interested groups, understand audience needs, and connect with possible local collaborators before we organise the meetup.
I kindly request review and approval from the TAC members.
Please feel free to share comments, questions, or suggestions.
Thanks,
Aditya
Approval of the proposal
proposal by Aditya Koranga Closed Wed 3 Dec 2025 3:49AM
Thanks for participating in the consensus process.
What is the decision you need to make?
To approve the proposal to represent OpenSSL at the Open Source Summit Japan (8–10 Dec 2025) and OpenSearchCon Japan (11 Dec 2025)
Why is this important?
This decision relates to how we prioritize community engagement, open-source representation, and participation in global events. These conferences may provide opportunities for outreach, open-source collaboration, security discussions, and early preparation for the potential OpenSSL Small Business Meetup in early 2026. TAC feedback will help determine whether this aligns with current goals and resource planning.
What are you asking people to do?
For this proposal to pass, we need the majority of members to vote Agree.
If you Disagree, say why and what needs to change for you to Agree.
Results
| Results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
|
|
Agree | 5 | 83 | 83 |
|
| Abstain | 1 | 17 | 17 |
|
|
| Disagree | 0 | 0 | 0 | ||
| Block | 0 | 0 | 0 | ||
| Undecided | 0 | 0 |
6 of 6 votes cast (100% participation)
Paul Yang
Thu 27 Nov 2025 12:20PM
The small businesses community kept seeking opportunity in Japan for some off-line events as discussed in Prague. Aditya's move will be a good start. At least some real potential audiences would be met in his Tokyo trip I think.
Nicola Tuveri
Thu 27 Nov 2025 12:20PM
I support the proposal entirely: C-TAC definitely need as much outreach as we can muster, and I can only personally thank @Aditya Koranga for taking the initiative.
Moreover, it is quite apparent that in terms of the TAC discretionary budget we are severely underspending and anyway I cannot think of a single activity that could be funded by the discretionary budget that would need to be prioritized over this proposal.
Aditya Koranga
Thu 27 Nov 2025 12:20PM
Abstain, Since this is my own proposal :) But anyways I still support the proposal
Craig Lorentzen
Thu 27 Nov 2025 12:20PM
I think this is a good use of available funds.
Shane Lontis
Thu 27 Nov 2025 12:20PM
It seems reasonable that a member of the TAC shouldnt have to pay in order to represent OpenSSL at a conference
Anton Arapov Fri 28 Nov 2025 4:06PM
Thanks @Nicola Tuveri — I am happy to clarify.
You’re right that TAC members do not need a vote to represent the OpenSSL Project in the TAC capacity at events. Members are empowered to speak on behalf of their community, and no approval is required for participation.
What does require TAC action is the use of the TAC’s discretionary budget. The OpenSSL Corporation Board of Directors allocated TAC a fixed annual amount, and TAC members decide collectively how to spend it. There is no external approval layer — it’s entirely in TAC’s hands.
Because of that, the vote here is specifically about whether TAC wants to allocate part of its discretionary budget to support @Aditya Koranga's travel for this engagement. The vote isn’t about permission to represent; it’s whether the TAC chooses to fund it.
The current lightweight process for any TAC spend is:
A member proposes using the TAC budget.
TAC members discuss.
A majority decides.
Hope this helps.
Shane Lontis Mon 1 Dec 2025 5:39AM
What was the total amount of the fixed annual budget, and the rollover annual date? (Considering its december now, its not likely to be used by anything else in that time frame).
Aditya Koranga Mon 1 Dec 2025 7:23AM
@Shane Lontis I think the overall budget was 50K USD. @Anton Arapov please correct me if i am wrong.
Nicola Tuveri · Thu 27 Nov 2025 5:41PM
I am more than happy to vote for approval, and to personally thank @Aditya Koranga for the engagement activities he is pursuing!
While I have no doubt that it is in our remit to vote yes to let Aditya represent the TAC as asked in the PDF (and maybe actually such a vote would not even be necessary, I would have expected that to be automatically granted as one of the elected delegates) I am not sure it is in our remit to express any opinion on budget and travel plan for this.
Before I express a vote I would like for @Anton Arapov to chime in on the process: it seems what the vote is really about is approving the planned expenses, given that as a delegate Aditya shouldn’t need a vote to represent the TAC in his engagements.